IT Asset Administrator

Ohio Public Employees Retirement System

High school diploma or G.E.D. required.

Two to four years experience in an office environment. Procurement and asset management experience preferred.

Assist in the development of the annual operating and capital budget. Monitor budget spending and provide variance information as required. Ensure compliance through inventory of hardware and software. Manage hardware and software product life cycle and ensure timely renewals on warranties and contracts. Coordinate the activities of the technology purchasing function for the infrastructure department. Create purchase orders for the acquisition of materials and performs related administrative tasks. In conjunction with other staff, write all requests for proposals and coordinates the awarding of these orders. Organize documentation and maintain its repository in the department Sharepoint community.

To apply, please visit the OPERS Careers website at  https://www.opers.org/about/employment/careers/index.shtml

Job Title: IT Asset Administrator

Reports To: IT Manager – Network Support

Department: Network Support

Division: Information Technology

Target Salary: $16.34 - $20.13 ($33,981.29 - $41,870.19)

FLSA Status: Mpm-exempt

Requisition #: 2011011

Posting Valid: 2/9/11 - 2/16/11

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Manage the entire hardware and software asset product life cycle.
2. Maintains and monitor hardware/software inventory database to ensure license compliance.
3. Tracks and renew hardware and software maintenance agreements and warranties. Provide appropriate documents to the legal department to obtain approval on these contracts.
4. Develop and maintain the Network Support department Sharepoint community.
5. Monitor and track budget to actual spending activity and provide information pertaining to variances.
6. Consult with staff to write, distribute and award appropriate request for proposals or price quotations according to OPERS purchasing policy.
7. Research equipment and software and make purchase recommendations to management.
8. Ensure that OPERS hardware/software standards are followed.
9. Enter purchase orders and requisitions into the accounting system and process all documentation through the finance department. Review monthly invoices for accuracy and work with vendors on any issues.
10. Performs technology research and routine administrative duties as requested.

Competencies: To perform the job successfully, an individual needs to demonstrate the following competencies

Job Knowledge/Technical Skills: Possesses and applies current job knowledge and technical skills to perform specific duties within defined job responsibilities.

Customer Service: Demonstrates commitment to OPERS Vision “…delivering responsive high quality service every time, all the time” through exhibiting an attitude of excellent service, ability to identify customer needs, use of thoughtful communication and willingness to resolve conflict. Attentive to the needs of both internal and external customers and OPERS Internal Customer Service Standards (ICSS).

Productivity: Generates required level of work output while demonstrating department quality standards.

Adaptability:  Ability to embrace change as a necessary and desirable opportunity. Flexible in dealing with different viewpoints and people with diverse backgrounds.

Problem Solving: Solves problems and makes business decisions to carry out job duties.

Communication: Ability to express thoughts and ideas to others, both orally and in writing. Demonstrates commitment to OPERS Internal Customer Service Standards (ICSS).

Dependability: Demonstrates reliability and instills confidence in the ability to carry out job duties.

Teamwork/Interpersonal Skills: Builds and maintains working relationships with OPERS employees and customers. Cooperates with OPERS employees to achieve common goals while demonstrating core values.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: High school diploma or G.E.D. required with two to four years experience in an office environment. Procurement and asset management experience preferred.

Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and accounting procedures.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

High degree PC proficient -- Required

MS Windows -- Required

XP/2003 desktop and server operating systems -- 

MS Office -- Required

MS Sharepoint -- Desired

General Ledger apps (i.e. MS Great Plains) -- Required

Requisition Management -- Required

Help desk software (ie Frontrange Heat) -- Desired

Hardware/software inventory (i.e. Centennial) -- Desired

Database -- Desired

Certificates and Licenses:

No certifications or licenses required.

Supervisory Responsibilities: This job directly has no supervisory responsibilities.

Work Environment:The noise level in the work environment is usually moderate.

Physical Demands: While fulfilling the responsibilities of this position, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.